Raw Materials & Packaging Materials Assessment Engine
2. Packaging Material Cost Assessment
Primary + Secondary + Tertiary and Or Shipper Packing
Batch Size: Quantity……………….
Unit of Measurement……………
NOTE: Keep Batch Size Same as Material for Ease of Assessment
1. Primary Packaging Materials;
1.1 Pouch / Box / Bag / Bottle etc
1.1.1 Purchase Order – (Minimum Order Quantity) MOQ: …………
1.1.2 Total Order Value / Net Landed Costs; …………….
1.1.3 Number of Units in One MOQ: ………………
1.1.4 Number of Units in One Batch: ……………….
1.1.5 Amount Per Batch; ………………………
Note; Material Supplier and Specifications for Quick reference: ……………………….………………………………………………………………………………………………..
1.2 Sticker / Label / Tag etc
1.2.1 Purchase Order – (Minimum Order Quantity) MOQ: …………
1.2.2 Total Order Value / Net Landed Costs; …………….
1.2.3 Number of Units in One MOQ: ………………
1.2.4 Number of Units in One Batch: ……………….
1.2.5 Amount Per Batch; ………………………
Note; Material Supplier and Specifications for Quick reference:
……………………….……………………………………………………………………..
1.3 Any Other Item… Name
1.3.1 Purchase Order – (Minimum Order Quantity) MOQ: …………
1.3.2 Total Order Value / Net Landed Costs; …………….
1.3.3 Number of Units in One MOQ: ………………
1.3.4 Number of Units in One Batch: ……………….
1.3.5 Amount Per Batch; ………………………
Note; Material Supplier and Specifications for Quick reference: ……………………….………………………………………………………………………………………………..
2. Secondary Packaging Materials;
2.1 Duplex Carton / Mono Carton/ Display etc
2.1.1 Purchase Order – (Minimum Order Quantity) MOQ: …………
2.1.2 Total Order Value / Net Landed Costs; …………….
2.1.3 Number of Units in One MOQ: ………………
2.1.4 Number of Units in One Batch: ……………….
2.1.5 Amount Per Batch; ………………………
Note; Material Supplier and Specifications for Quick reference: ……………………….………………………………………………………………………………………………..
2.2 Sticker / Label / Tag etc
2.2.1 Purchase Order – (Minimum Order Quantity) MOQ: …………
2.2.2 Total Order Value / Net Landed Costs; …………….
2.2.3 Number of Units in One MOQ: ………………
2.2.4 Number of Units in One Batch: ……………….
2.2.5 Amount Per Batch; ………………………
Note; Material Supplier and Specifications for Quick reference: ……………………….………………………………………………………………………………………………..
2.3 Any Other Item… Name
2.3.1 Purchase Order – (Minimum Order Quantity) MOQ: …………
2.3.2 Total Order Value / Net Landed Costs; …………….
2.3.3 Number of Units in One MOQ: ………………
2.3.4 Number of Units in One Batch: ……………….
2.3.5 Amount Per Batch; ………………………
Note; Material Supplier and Specifications for Quick reference: ……………………….………………………………………………………………………………………………..
3. Tertiary / Shipper Packaging Materials;
3.1 Corrugated Boxes / Wooden Caskets / Tot Bags etc
3.1.1 Purchase Order – (Minimum Order Quantity) MOQ: …………….
3.1.2 Total Order Value / Net Landed Costs; …………….
3.1.3 Number of Units in One MOQ: ………………
3.1.4 Number of Units in One Batch: ……………….
3.1.5 Amount Per Batch; ………………………
Note; Material Supplier and Specifications for Quick reference: ……………………….………………………………………………………………………………………………..
3.2 Stickers / Label / Tag etc
3..2.1 Purchase Order –(Minimum Order Quantity) MOQ: ………….
3.2.2 Total Order Value / Net Landed Costs; …………….
3.2.3 Number of Units in One MOQ: ………………
3.2.4 Number of Units in One Batch: ……………….
3.2.5 Amount Per Batch; ………………………
Note; Material Supplier and Specifications for Quick reference: ……………………….………………………………………………………………………………………………..
3.3 Sealing Tapes / Temper Proof Seals etc
3.3.1 Purchase Order –(Minimum Order Quantity) MOQ: ………….
3.3.2 Total Order Value / Net Landed Costs; …………….
3.3.3 Number of Units in One MOQ: ………………
3.3.4 Number of Units in One Batch: ……………….
3.3.5 Amount Per Batch; ………………………
Note; Material Supplier and Specifications for Quick reference: ………………………………………………………………………………………………………………………..
Note: Add More if Required….
Grand Total Assessment:
*Batch Quantity; ………………. Unit of Measurement; …………….
*Number of Primary Packs in One Batch in selected Pack Size; ……
*Number of Secondary Packs in One Batch in selected Pack Size; …
*Number of Tertiary Packs in One Batch in selected Pack Size; ……
*Total Cost Per Primary Pack for Finished Good in READY TO SALE Form; …….
Remarks:
1. Printed Pouch; Protects product, carries branding and provides consumer information.
2. Label; Product identity, statutory declaration and batch traceability.
3. Induction Seal; Tamper evidence and shelf-life protection.
4. Corrugated Box; Prevents transit damage and simplifies warehouse handling.
5. ……………………………………………………………………
NOTE: Suggested AI Prompt – Table 1.2 Packaging Material Assessment
Instructions to User
Attach the Hello Kisan Packaging Material Assessment Framework (after copying or downloading it from the website) along with whatever information you already have about your food product.
This may include the product name, pack size, product category, packaging photographs, label artwork, packaging specifications, supplier quotations, purchase prices, minimum order quantities (MOQ), production batch size or any other relevant information.
The information may be complete or incomplete.
Then submit the following prompt to your preferred AI assistant.
Don't worry if your information is incomplete. AI can often make reasonable assumptions and clearly identify where better information is required. As your knowledge improves, simply update the table and ask AI to recalculate the assessment.
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Draft AI Prompt
I am assuming AI can add inputs as an experienced Packaging Technologist, Food Processing Consultant, Procurement Specialist and Cost Accountant.
I am developing a packaging cost assessment for a food product using the attached Hello Kisan Packaging Material Assessment Framework.
The information that I have supplied may be complete, partial or approximate.
Wherever information is missing, kindly make practical and reasonable industry assumptions.
Clearly identify every assumption you make.
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PART 1 – Draft / Complete the Assessment Framework
Please complete the Hello Kisan Packaging Material Assessment Framework by:
1. Identifying all Primary, Secondary and Tertiary (Shipper) packaging materials required for the product as per Industry Practice.
2. Suggesting appropriate packaging materials based on the product, shelf life, storage conditions and distribution channel.
3. Estimating practical Minimum Order Quantities (MOQ) for each packaging material.
4. Estimating realistic purchase prices and Net Landed Costs in the location of the User.
5. Calculating the number of units required for one production batch.
6. Calculating the packaging cost for every packaging component.
7. Completing the Grand Total Packaging Cost Assessment.
8. Estimating the number of Primary, Secondary and Tertiary packs required for one production batch.
9. Calculating the total packaging cost per primary retail pack.
10. Completing the Supplier Specifications and Assessment & Remarks sections with practical recommendations regarding material quality, supplier selection, packaging suitability, food safety, storage requirements and commercial considerations.
Present the completed assessment in the same structure and format as the Hello Kisan Framework, preferably as TABLE 1.2
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PART 2 – Explain Your Work and Teach Me
Now explain everything you have done as if you are teaching a first-time food entrepreneur. Please explain:
1. Why each packaging material has been selected.
2. Why Primary, Secondary and Tertiary packaging are all important.
3. How the suggested packaging protects product quality, shelf life and consumer safety.
4. How Minimum Order Quantities (MOQ) influence packaging costs.
5. How Net Landed Costs have been estimated.
6. How packaging quantities for one production batch have been calculated.
7. How packaging cost per retail pack has been calculated.
8. Which packaging materials contribute the highest cost.
9. Where packaging costs may be reduced without compromising product protection, food safety or product presentation.
10. Which packaging specifications should always be confirmed before placing purchase orders.
11. Which assumptions should be replaced with actual supplier quotations before finalising the packaging cost assessment.
12. Suggest suitable alternative packaging options, if available, for premium, economy and sustainable packaging.
Finally, explain the complete methodology in simple conversational English so that I understand not only this product but also learn how to prepare similar packaging cost assessments independently for other food products in the future.
