✅ Annexure 1: Daily Fruit Receipt & Usage Log (रोज़ का फल रिकॉर्ड रजिस्टर)
| Serial No. | Date | Fruit Name | Supplier Name | Quantity Received (kg) | Accepted (kg) | Rejected (kg) | Remarks (Ripeness/Damage) | Photo Attached |
| 1 | 01/08/25 | Mango | Shyam Traders | 1200 | 1100 | 100 | Slightly overripe | ✅ |
📌 Purpose: Monitor incoming fruits, avoid low-quality input, attach visuals
📷 WhatsApp/SNL App: Upload photo with batch code
✅ Annexure 2: Daily Diesel & Electricity Usage Log (डीज़ल और बिजली रिकॉर्ड)
| Date | Machine Running Hours | Diesel Used (litres) | Electricity Consumed (kWh) | Generator Used? (Yes/No) | Remarks |
| 01/08/25 | 6 hrs | 28 | 5.5 | No | Smooth operation |
📌 Daily logs help detect overuse, leakages, or irregularities.
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✅ Annexure 3: Worker Attendance + Payment Tracker (मज़दूर उपस्थिति और भुगतान लॉग)
| Date | Worker Name | Shift (Morning/Evening) | Work Assigned | Signature | Daily Wage | Paid (Y/N) | Remarks |
| 01/08/25 | Ram Singh | Morning | Fruit Sorting | ✅ | ₹500 | Y | Good work |
🪪 Ensure signed proof. Add remarks for bonus/performance notes.
🔔 Can be digitized later via app or Google Form.
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✅ Annexure 4: Machine Health & Maintenance Checklist (मशीन मेंटेनेंस चेकलिस्ट – रोज़/हफ्तेवार)
🛠️ Daily Check
• Machine cleaned after use?
• No abnormal noise/vibration?
• Oil/diesel checked?
• Switches/wiring safe?
🛠️ Weekly Check
• Bolts tightened?
• Filter cleaned/replaced?
• Spare parts usage recorded?
• Any breakdown symptoms?
📌 Fill logbook + send summary photo every Monday to HO.
✅ Annexure 5: Training Attendance & Module Checklist (ट्रेनिंग उपस्थिति और मॉड्यूल चेकलिस्ट)
| Training Date | Module | Conducted By | Attendees (Name + Signature) | Remarks |
| 01/08/25 | Machine Operation | Engineer Rajesh | Ram Singh, Meena Devi, Karim | Need refresher in hygiene module |
📘 Standard Modules:
• Safety & Fire Protocol
• Pulping SOP
• Hygiene & Waste Management
• Packaging & Labeling
• Attendance + Recordkeeping
💡 Bonus: Trainer can issue “Training Stars” 🌟 stickers as small reward badges.
Would you like me to now create:
• Visual SOP Board samples?
• WhatsApp-format summaries (for daily sharing)?
• Google Sheet-ready templates?
✅ Annexure 6: Packing Material Inventory Tracker
(पैकिंग सामग्री स्टॉक रजिस्टर)
| Date | Material Type (Drum/Pouch/Label) | Opening Stock | Received | Used Today | Closing Stock | Remarks |
| 01/08/25 | 20L Drums | 350 | 100 | 120 | 330 | Order more by 3rd Aug |
📦 Track critical materials like sealing pouches, drums, printed labels, strapping, etc.
🚨 Mismatch in “Used Today” vs “Packed Today”? Raise a flag!
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✅ Annexure 7: Pulp Packing Log Sheet
(पल्प पैकिंग लॉग शीट)
| Date | Batch No. | Fruit Type | Net Pulp Weight (kg) | No. of Units | Unit Size | Packed By (Name) | QC Passed (Y/N) |
| 01/08/25 | MNG-010825 | Mango | 220 | 22 | 10 kg drum | Meena, Karim | ✅ |
🧴 Ensures traceability, proper sizing, and quality control.
📋 Batch No. must match with Fruit Receipt Register.
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✅ Annexure 8: Dispatch Register
(पल्प डिस्पैच रजिस्टर)
| Date | Vehicle No. | Driver Name | Pulp Type | Quantity Dispatched | Destination | Client Name | Dispatch Approved By |
| 02/08/25 | RJ14AB1234 | Mukesh Sharma | Mango | 400 kg | Jaipur Cold Storage | Fruity Foods Pvt Ltd | Site Supervisor Rajesh |
🚚 Use carbon-copy or digital trip sheet. Photos + client signatures must be sent via WhatsApp to HO.
✅ Annexure 9: On-Site Inventory Master (Consumables + Spares)
(ऑन-साइट स्टोर इन्वेंट्री मास्टर)
| Item Name | Type (Spare/Consumable) | Quantity Received | Quantity Used | Balance Stock | Safe Minimum Level | Remarks |
| Oil Filter | Spare | 5 | 2 | 3 | 2 | Order when 2 left |
🔧 Includes engine oil, gloves, bleach, tapes, labels, gaskets, nuts, fuses, etc.
💡 Colour-code or highlight when nearing reorder level.
✅ Annexure 10: Weekly Site Performance Snapshot
(हफ्ते का साइट परफॉर्मेंस सारांश)
| Week | Total Fruit Processed (kg) | Total Pulp Made (kg) | Rejection Rate % | Downtime (Hours) | Avg. Cost per kg (₹) | Highlights / Issues |
| 29 July – 4 Aug | 5400 | 4680 | 13.3% | 4.5 hrs | ₹14.80 | 2 rain delays, 1 pump failure |
📊 This annexure feeds into SNL HO’s management dashboard.
🔥 Helps assess productivity, wastage, and site efficiency week-by-week.
✅ Annexure 11: Fruit Quality Testing Log
(फलों की गुणवत्ता परीक्षण रजिस्टर)
| Date | Fruit Name | Lot No. | Ripeness(कच्चा/पका/ज्यादा पका) | Damage % | Spoilage Smell/Signs | Approved for Pulping (Yes/No) | Checked By |
| 02/08/25 | Mango | LOT-07 | पका | 8% | No smell, firm flesh | ✅ Yes | Meena Kumari |
🕵️ “Damage %” above 15% needs site supervisor recheck
🧼 Fruits with visible fungus = rejected straight away
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✅ Annexure 12: Photo/Video Documentation Register
(फोटो/वीडियो डॉक्यूमेंटेशन रजिस्टर)
| Date | Event Captured | Type (Photo/Video) | Taken By | File Name/Link | Shared with HO (Y/N) | Remarks |
| 01/08/25 | First Mango Pulp Batch | Video | Karim | mango_batch1.mp4 | ✅ Yes (on WhatsApp) | Good quality, no edit |
📸 Mandatory: 1 fruit unloading, 1 pulp extraction, 1 packing, 1 team photo every week
🎥 Train one local helper in basic video recording with phone
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✅ Annexure 13: Daily WhatsApp Summary Format
(डेली व्हाट्सएप रिपोर्टिंग फॉर्मेट)
(To be sent every evening to HO WhatsApp group by Site Supervisor)
yaml
CopyEdit
🌞 Date: 02/08/25
📍 Site: Malihabad Mango Orchard
🍎 Fruit Processed: 780 kg (Mango)
🥭 Pulp Produced: 660 kg
🔍 Rejected Fruit: 40 kg (Overripe)
⚙️ Machine Status: Working fine
👷♂️ Labor: 6 active
🛠️ Issues: None today
📸 Photos Shared: ✅ Yes (Packing + Sorting)
💬 Remarks: Rain forecast tomorrow, advised early start
📲 This format builds habit + transparency. Takes 5 mins. No Excel needed.
📌 Add emojis if the team likes it! It keeps the morale up.
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✅ Annexure 14: Site Closing Checklist
(साइट बंद करने की चेकलिस्ट)
| Item | Checked (Yes/No) | Remarks |
| All pulp packed and dispatched | ✅Yes | Last batch gone to depot |
| Cleaning of machine & tools done | ✅Yes | Bleach + hot wash used |
| Packing material counted | ✅Yes | 10 drums left |
| Fruit waste disposed properly | ✅Yes | Compost pit |
| Site photos shared with HO | ✅Yes | 15 images sent |
| Local labor payment cleared | ✅Yes | All paid in cash |
| Staff departure plan | ✅Yes | Truck leaving at 5 PM |
🧹 Keep checklist pinned in field register. Must be signed by Site Supervisor.
🛫 Only after full checklist is done, machine can move to next site.
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✅ Annexure 15: Staff Feedback & Suggestion Form
(कर्मचारियों के सुझाव और फीडबैक फॉर्म)
| Name | Role | What did you like at this site? | What could be improved? | Any new ideas or suggestions? |
Suresh | Machine Helper | Food was good | More rest soace needed | Solar lights at night |
| Meena | QC Assistant | Learned new SOP | Need new gloves | Add music speaker |
🧠 Collect after every site closes. Show HO that feedback is respected.
🎁 Best suggestion of the season wins ₹500 recharge or bonus!
✅ Annexure 16: Contractor SLA Format
(कॉन्ट्रैक्टर सेवा स्तर समझौता फॉर्मेट)
| SLA Element | Expected Standard | Penalty Clause | Notes |
| Minimum labor supply per day | 5 trained workers | ₹500/day/labor short | Except holidays |
| Daily reporting on WhatsApp | By 7 PM daily | ₹200/day late | 3 delays = warning |
| Hygiene & safety SOP adherence | 100% compliance | ₹1000 per incident | Includes gloves, cleaning |
| No absenteeism of team leader | Max 2 days/month | ₹1500 fine beyond limit | Prior intimation needed |
| Site completion as per plan | Within +2 days of schedule | ₹3000 penalty/day | Can adjust for rains |
| Attendance & payout records | Submitted weekly | ₹500/week delay | Must match actuals |
✍🏼 Both parties to sign before deployment. Must attach ID proofs of team leader.
🤝 SLA Review every quarter encouraged for fairness.
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✅ Annexure 17: Machine Maintenance Log Sheet
(मशीन मेंटेनेंस रजिस्टर)
| Date | Maintenance Type (Daily/Weekly) | Task Done | Done By | Issue Noted? | Remarks |
| 01/08/25 | Daily | Oil Level Checked | Rakesh | No | Filter clean too |
| 03/08/25 | Weekly | Belt tension adjusted | Meena | Yes- minor wear | Replace soon |
🛠️ Daily = Clean, Oil, Inspect | Weekly = Lubricate, Belt/Blade, Tightening, Cleaning
🔧 HO engineer to review log during site inspection
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✅ Annexure 18: Training Attendance & Completion Record
(प्रशिक्षण उपस्थिति और समापन रिकॉर्ड)
| Date | Module | Trainer | Participants(Names) | Completion Status (✓) | Feedback |
| 01/08/25 | Hygiene & Safety | Ashish | Ramesh, Seema, Lalita | ✅ | Very Useful |
| 02/08/25 | Pulp Packing SOP | Meena | Karim, Anjali | ✅ | Need demo video next time |
📘 Training must include: Machine operation, Safety, Fruit Sorting, Hygiene, Packing
🖊️ Each participant to sign next to their name
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✅ Annexure 19: Incentive Selection Form (Based on Section 7 Rewards)
(इनसेंटिव चयन फॉर्म – कर्मचारी विकल्प आधारित)
🪙 “Choose 4 from the below reward basket – the ones that matter most to YOU!”
| Reward Option | Selected (✓) |
| ₹1000 cash bonus at site closure | ✅ |
| Amazon Gift Voucher ₹750 | ❌ |
| Free annual health check-up at HO | ✅ |
| 1 extra paid leave next cycle | ✅ |
| Hero of the Month Award + Certificate | ✅ |
| Movie + Lunch Combo (site party) | ❌ |
| Emergency fund ₹500 access (no interest) | ❌ |
✍🏼 Extra reward available for exceptional performance (approved by HO team)
🎉 Reward form filled within 3 days of site start
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✅ Annexure 20: HO Monitoring Dashboard Format (Dept-wise)
(मुख्यालय विभागीय मॉनिटरिंग डैशबोर्ड फॉर्मेट)
| Dept | KPI | Target | Actual | Status (Green/Amber/Red) | Remarks |
| Engineering | Machine Uptime % | 95% | 98% | 🟢 Green | Excellent |
| Accounts | Daily WhatsApp Logs Received | 100% | 86% | 🟠 Amber | 3 sites late |
| Pulp Marketing | Dispatch from site vs order | 100% | 100% | 🟢 Green | Smooth |
| Inventory | Packing Material Stockout | Zero | 2 sites | 🔴 Red | Action taken |
| HR | Staff Motivation Feedback Score | >4.0/5 | 4.2 | 🟢 Green | Good vibes |
📊 Each department submits every week. Weekly call to review exceptions.
🚨 Red = Escalation needed within 24 hrs | Amber = Watch zone
