💸 11.1 Fruit Purchase & Payment Logs
(फल ख़रीदने और भुगतान के रिकॉर्ड)
हर साइट पर फल खरीदी का सबसे बड़ा खर्च होता है। इसीलिए इसकी पारदर्शिता और सटीकता सबसे ज़रूरी है।
✅ What to Record:
• Seller का नाम / फॉर्मल ID / बैंक डिटेल्स
• फल का नाम + Variety
• Quantity (Kg/Crate/Bags)
• Rate (₹/kg)
• Total Value (₹)
• Mode of payment (Cash / Bank Transfer)
• Payment done? Yes/No
• Photo of seller with fruit lot (mandatory)
• GPS Location of transaction (optional but powerful)
📋 Pro Tip: Use a simple Google Form or pre-printed logbook with signature/thumbprint.
📷 Case Check: एक बार नकली supplier ने payment लिया और भाग गया → लेकिन फोटो और GPS proof ने police को tracing में मदद की।
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🧾 11.2 Worker Attendance & Wages
(स्थानीय मज़दूरों की हाज़िरी और भुगतान)
Attendance Tracking:
| Worker Name | Role | Time In | Time Out | Total Hrs | Verified By |
| Ramesh | Loader | 9:00am | 6:00pm | 9 hrs | Site In-charge |
Wage System:
| Worker Type | Rate (₹) | Basis |
| Loader | ₹400/day | Daily |
| Packing Labor | ₹50/hour | Hourly |
| Cleaning | ₹350/day | Daily |
🎯 SOP:
• Attendance must be marked TWICE a day (start + end)
• Payments every 3 or 7 days
• All payments signed or digitally confirmed (voice note ok too)
• Avoid cash where possible — use UPI or Bank
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💰 11.3 HO-to-Site Payment Clearance
(मुख्यालय से साइट को भुगतान प्रक्रिया)
Process Flow:
1. Site submits daily cost report
2. HO verifies rates, quantities
3. Payment team transfers fund OR provides petty cash
4. Receipt/photo proof must return to HO within 24 hrs
Tools:
• WhatsApp group for Finance + Site Head + HO
• Cloud spreadsheet (Google Sheets)
• Reimbursement tracker with invoice scan/photo
🛑 Alert: Without matching documents, next payment is blocked automatically.
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🧃 11.4 Pulp Sale Receipts
(बिके हुए पल्प की रसीदें और ट्रैकिंग)
Required Fields:
• Buyer Name + GST + Contact
• Quantity sold (pack-wise)
• Rate (₹/kg)
• Total amount
• Advance received or not
• Delivery photo
• Signature / Receiving stamp
📦 Tip: Label should match batch code on invoice.
📊 All receipts scanned and updated in HO ledger.
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🧯 11.5 Fraud Prevention – Common Risk Points
(धोखाधड़ी के सबसे आम तरीके और रोकथाम)
| Risk | Fraud Method | Prevention |
| Ghost labor | नाम दिखा दिया, बंदा नहीं आया | Double attendance + photo check |
| Fake fruit weight | खाली crate का वजन भी जोड़ दिया | Use digital scale with tare + photos |
| Duplicate packs | एक पल्प बैच को 2 बार दिखाया | Use batch code + seal per pack |
| Overbilling | Supplier से मिलकर rate बढ़ाया | HO verified rate list |
| Cash vanish | खर्च दिखाया, असल में नहीं किया | Receipt photo mandatory |
🚨 Incident: एक बार site पर 200 kg pulp डुप्लिकेट drum में भेजा गया – QC team ने batch mismatch पकड़ लिया → Contract बंद किया गया।
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📊 11.6 Capturing ALL Site Costs + Efficiency Monitoring
(हर लागत को पकड़ना और उसकी दक्षता को मापना)
🧾 A. Daily Cost Register Template
| Date | Expense Head | Amount ₹ | Proof Type | Approved By |
| 01/09/25 | Diesel | 3,200 | Bill photo | Site Head |
| 01/09/25 | Labor | 1,400 | UPI screenshot | Supervisor |
| 01/09/25 | Packing mat | 2,250 | Invoice scan | Team Lead |
🎯 Categories to Cover:
• Fruit purchase
• Diesel
• Packing material
• Labor
• Water, electricity
• Food, staff accommodation
• Machine repairs
• Site rentals (if any)
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📈 B. Efficiency Dashboard (Simple but powerful)
| Metric | Formula | Target |
| Cost/kg pulp | Total Daily Cost ÷ Kg Pulp | < ₹22 |
| Labor per ton | Total Labor ÷ Ton of Pulp | < 5 |
| Diesel use/ton | Litres ÷ Ton of Pulp | < 8 |
| Fruit to Pulp Yield | Pulp ÷ Fruit | > 85% |
🧠 Smart Tip: Use red-yellow-green color coding to track performance. Red = Alert, Green = Good.
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⚠️ 11.7 What Happens If Financial Discipline Is Not Maintained?
| Problem | Impact |
| Cash fraud | Company loses trust in team |
| Missed receipts | Payment delays to vendors → Reputation loss |
| Duplicate labor | Unnecessary costs |
| No cost tracking | No way to improve margins |
| Wrong buyer billing | Revenue loss |
💡 Lesson:
"पैसा कमाना मुश्किल नहीं, संभालना मुश्किल है।"
Field पर पूरी team को सिखाओ कि financial discipline ही business की रीढ़ है।
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🎯 Summary Call-Out:
A great pulp operation is not only about good pulp —
It’s about great cost control, clear records, and zero loopholes.
